Web Conferencing Tips: The Fly Top Seven

  

  

 delicious  

  

Web conferencing is an effective tool for companies wishing to cut out distance as a factor in doing business successfully. To get the most out of web conferencing, follow this useful list of the seven top tips for web conferencing.

Practice

When you sign up for web conferencing, take a minute to host a meeting with a single colleague to become familiar with the interface. Take a minute to try out different features to be sure you can easily access them during your first important web conference.

Desktop Sharing

To eliminate distractions during a web conference, turn off any alerts that will pop up on your desktop during the meeting. This can include instant messaging, schedule notifications and other reminders. Turn off desktop wallpaper so that background is neutral and adjust resolution close to 1024x768. Have a folder ready with all the documents you plan to share during the web conference.

Get There Early

Show your professionalism and tact by arriving about 15 minutes before the meeting. Be ready and waiting to meet and greet as others arrive. Introduce new attendees as they log on. Start the meeting on time and keep the conversation within the established time frame.

Use an Agenda

Email an agenda to attendees before the meeting and refer to it during the meeting to keep the conversation directed at your intended objectives. Explain the roles of key presenters in the meeting as well.

Introduce the Interface

As you begin the meeting, take a moment to explain the interface to attendees, such as instant messaging and white boards. Be sure to show them how to join and exit audio and ask those not presenting to turn audio off until the question and answer session.

Keep it Lively

Interact with your audience by using open-ended questions like, “What are your thoughts on this?” or “What suggestions do you have for this problem?” Encourage attendees to share ideas and schedule a few minutes for discussion between major topics.

Recording Meetings

So that you can repurpose and reuse the event, record the meeting and save it for future use. Meetings can be used for employee training, marketing and webinars.

For more information, visit Fly Conferencing - your web conferencing and conference calling services provider.